Creative Fundraising: One Family’s Story

In this four-part series, we’re discussing the costs of adoption. Today, in part three, we interview Carrie O., adoptive mom and creative fundraiser, on how their family addressed the costs of adoption.

Carrie, tell us about your journey toward adoption.
Eric and I (Carrie) have talked about adoption ever since we started adding to our family. After we had our third child, for various reasons, we knew we were done, at least biologically. In December 2012, our eyes and hearts were opened to the reality that this journey might just be for us, for this time. We are followers of Jesus, so it’s impossible to tell our story without including our faith and trust in God; who we believe planted this dream in our hearts and showed us that He would help us, guide us, give us strength, ideas, and creativity, and ultimately provide for us. We have relied on this truth along the journey so far and we haven’t been disappointed, only encouraged and spurred on.

What were your initial reactions to the costs of adoption?
After much prayer, interviewing several friends who have adopted in different ways, researching, and going to an adoption conference, we were led very specifically to adopt internationally, China exclusively – and we also felt we would bring home two children at once. That is more money than I can fathom, and not a normal budget line-item, and to raise it in approximately 15-18 months was massively intimidating! But we relied on our God, knowing that if He called us, He would provide, show us how to raise the money, and make it happen.

1-10-14 showhope letter

How did you plan to manage the costs of adoption?
Because of our annual salary, adoption costs weren’t quite in our budget, nor in our immediate savings. Even being debt free (except our home), managing the costs can be hard. I can’t say we really had a plan. Thankfully, in the beginning, we had some friends who adopted internationally encourage us that “all the expenses aren’t paid at once. You have time on your side.” And this has been so true.

We knew we needed to do our part first. So, at the recommendation of another adoptive family, we began simply by cutting back in our budget. We agreed with our three kids that buying needs over wants would take precedence. We would be sacrificial and give up birthday fun and even go “simple” on Christmas and vacation. (These are still important though!) We were surprised at how much money we started saving! And we survived. This was such a learning time for our family too.

For the rest of the costs, we planned on getting the word out, doing several fundraisers, along with applying for grants. Our last resort would be adoption loans and the possibility of dipping into long term savings. We had to trust God, especially since we didn’t want to go into debt. Our friends who have gone before us on this journey gave us the best and most helpful advice. There are several websites as well, that give a wide array of ideas on how to fundraisers. Along the way, we’ve experienced that it’s not beneficial to look at the total amount owed or you will be overwhelmed, but take it one upcoming expense at a time.

What methods of fundraising did you use? What worked and what didn’t?
We used all different types of fundraising. We saved personally each month. We made hand-crafted items and sold them. Friends made stuff for us to sell. We had a huge multi-family garage sale, held a silent auction and dessert night, had a karate benefit tournament, a benefit square dance, applied for grants, and sent letters telling our story to friends, family, and acquaintances. These letters resulted in generosity from countless people, in sums of small and large amounts, and even matching company donations.

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What worked first and foremost was getting our story out and being excited about it. That is contagious. And when others feel the excitement, they get excited and want to partner with you. Secondly, we had a motto of keep it simple and use what we have, along with what works with our abilities and passions. This makes the fundraising enjoyable, and while it might be labor-intensive, it seems easy and becomes fun.

For example, I love to make cards. I had existing supplies so I made cards and sold them in packs. Our daughters knit, and someone donated yarn to us, so they made scarves and sold them. Eric’s mom loves square dancing. She organized a benefit dance, the callers donated their time, the grange was donated, and people showed up. It was fun!

One important piece of advice about fundraising events is: don’t keep your focus on the end amount that you think you might raise. If you have an idea of what you might raise, and you don’t make your expectation, this sets you up for disappointment and steals the joy and fun from fundraising. Have “fun – raising” money, and give thanks for those that do give and do participate.

We experienced that it’s better to do fundraising in events or seasons, as to keep it fresh and new. While we sold cards, scarves, and earrings in the beginning, when I tried to sell those items eight months later, it just didn’t work. It also works better to offer a service or event people can participate in. People loved donating to our garage sale or auction night. Some people might not be able to give cash, but they can give time and items. Therefore you include all ranges of people and achieve a richer experience.

The breakdown of our “fundraising” was:
personal savings — 20%
monetary donations (given to us or Agape Adoptions our behalf) — 31%
grants or matching company donations — 22%
other fundraising methods/events –27%

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What was the best moment of your fundraising experience? The most difficult one?
We have had so many “best moment” experiences in our fundraising; it’s hard to pick just one. One was in the very beginning when Agape Adoptions called to tell us they’d received a $4,000.00 donation from a friend of ours, in our name. Little did we know that it would be matched by our friend’s employer a few months later (when our second child fee would be due), just at the perfect timing.

It wasn’t just the big events like the auction night that were memorable. We can’t forget the dollar bookmarks, the $20 that someone slips us in passing, or the anonymous $1,000.00 gift given in church just this past week. Every little bit is meaningful and counts. We have been amazed and thankful for every person involved. God loves adoption, and He has shown us this through the generosity of His people.

One of the most difficult things about saving and fundraising is that life still goes on, and some things are just out of our control. Cars break down; teeth need worked on; roof leaks happen. On several occasions we had some larger, unexpected expenses, resulting in us not being able to save personally in those months. This was difficult because we want to do our part. But it was out of our control and worrying wouldn’t benefit us (not to say we didn’t have any worrisome moments). And when those times came, we just had to take a step back, pray, trust, and believe it would all work out. And it always did. God showed His faithfulness in our trust. And as each “out of our control” experience comes up, it becomes easier to hope and trust, knowing it will all work out.

What wisdom would you share with families who are just starting out on their adoption journey?
Be patient and don’t try to control every detail. Let others share in the joy of your journey. Walk in faith and thankfulness; do your part, work hard, and trust God in the journey.

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Creating a Fundraising Plan

In this four-part series, we’re discussing the costs of adoption. Today, in part two, we look at funding an adoption. Who better to talk about adoption fundraising than Adoption Finance Guru, Cherri Walrod? Cherri has scoured the web and other resources for the last decade to bring adoptive families the best information in the field on adoption finance. We’re happy to share Cherri’s top five steps for successful fundraising in this series on adoption costs. Enjoy!

Five Steps to a Successful Adoption Fundraising Plan

By Cherri Walrod, Founder and Director of Resources4adoption.com

cherriWhen my family began our first adoption process over ten years ago, there were so many times when we felt completely lost. It felt like we were crawling around in a dark room with a small flashlight having to feel our way around…especially when it came to the topic of adoption financing. There was, and still is, a lot of great information available to families about the adoption process, but there is still a serious lack of resources available to help families put together a solid adoption financial plan.

Since beginning Resources4adoption.com over two years ago, I have talked to hundreds of adoptive families. It has become very apparent that you are still experiencing what I felt all those years ago. You need someone to come into the room and turn on the light!

These five steps will help guide you through a successful adoption fundraising plan.

1. Research

Investigation and research is building block number one because you much first know what is available to you. Many people are completely unaware of just how many options there are available today. When I first began my research into adoption grants and loans over ten years ago, I was amazed and encouraged by what was available. However, you must narrow those options down for what will most likely work for your family’s situation and needs.

There are four main categories for adoption financing options: Your own personal savings, adoption grants, adoption loans and adoption fundraisers. Within these categories there are some sub-categories. For example, there are three types of adoption grant options: Direct grants, matching grants and fundraising grants. Likewise, adoption loans have several options as well as some limitations.

Many of the adoption grant and loan options do have some kind of application criteria as well. Examples of common application criteria includes: Marital status, religious affiliation, income guidelines, and so on.

Thankfully, there are now tools available to help you. Resources4adoption.com is the direct result of my desire to help you sort through the maze of options and narrow down your list of viable options. Read more here

© April 2012, Resources4adoption.com
Photo courtesy: Resources4adoption.com

Understanding the Costs of Adoption

As families begin their adoption journey, Agape Adoptions encourages them to learn all they can about the process. Families spend many months talking to other adoptive parents, reading adoption blogs, researching different countries, and preparing for the arrival of their new child. For many families, the financial aspect of preparation is the most daunting. Adoption often comes at a significant cost. Prospective parents field questions from family and friends who wonder “Why is adoption so expensive?” And, perhaps, in the midst of balancing the checkbook, they too begin to wonder, “Where does the money go?”

All families who work with Agape Adoptions receive a breakdown of all fees associated with their adoptions. But sometimes those can just look like numbers on paper. In this four-part series, we’ll discuss the costs of adoption – how the money is used, how to fund an adoption, and how Agape Adoptions works as a non-profit charity agency.

 

Part One: Understanding the Costs of Adoption

In 2010, Adoptive Families magazine estimated that the average adoption from China cost families $28,623. Many families engage in active fundraising for their adoptions, and the U.S. government offers tax credits to adoptive parents to offset the cost. Nevertheless, the choice to adopt is a significant investment. For many families embarking on an adoption, numbers like these can be staggering and beg the question, “Where does all of the money go?”

The costs for adoption can be broken down into four basic categories: agency fees, immigration fees, country fees, and travel expenses. While the specific costs vary according to country, these fees are consistent across all international adoptions and all agencies. Simply put, they constitute the financial investment all families must make on their adoption journey.

First, all families, whether interested in domestic or international adoptions, pay fees to the agency with whom they work. These fees cover the required home study for the family and post-placement costs paid in trust. For families pursuing international adoption, this fee also includes the administrative and legal costs associated with preparing a dossier to be processed by the country from which the family wishes to adopt. These tasks require skilled professionals who have a deep understanding of the adoption process, from social workers and attorneys to health professionals and translators. All of these participants are coordinated by the agency and paid by them.

In the case of international adoptions, families pay not only for local costs (preparing documents in the U.S.) but for immigration and country expenses as well. Immigration fees are a significant portion of the adoption cost as they are paid to the U.S. government both here and abroad for the parents and the child. Country fees include administrative and legal work to prepare adoption documents. Some countries also require families to give a lump sum to the orphanage from which they are adopting as a goodwill donation, helping to subsidize the cost of raising their child while in transition.

When all of the paperwork is complete, families see the final cost – travel expenses to meet their new child. Many countries require parents to remain in-country for a lengthy period (between 2 and 4 weeks, and in some cases longer). Travel expenses such as plane tickets, hotel stays and meals are included in this fee for families. A four week trip to Uganda isn’t a budget vacation!

To be sure, parents who embark on the adoption process make a huge investment. They offer their time, their emotions, and their finances to build the family for which they long. It is a significant act, one borne of selfless love and hope for the child who will become theirs. Adoption is a costly decision; but for children waiting for a forever family, it is a priceless one.

Next installment in our series: Where will the money come from?: Creating a fundraising plan

 

Images: J Aaron Farrar and MoneyBlogNewz, Creative Commons License (Flickr)